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kassq edited this page Sep 12, 2024 · 4 revisions

Creating events

Accessing the CMS

All events are managed through our Content Management System (CMS), which is hosted at https://cms.luuppi.fi/admin/auth/login. Please navigate to this link and log in using your account credentials.

If you are a member of Luuppi Hato and do not have a CMS account but believe you should, please contact the WWW/IT team at webmaster@luuppi.fi or, depending on your use case, the event representives at tapahtuma@luuppi.fi. (or just use Telegram (ツ) )

📷 Example image

image

Using the CMS

Depending on your account permissions, you will have access to a varying number of pages and features. However, in general, you should see a side panel that looks something like this:

📷 Example image

image

For creating events, the only relevant section is 'Content Manager,' which, as the name suggests, is for managing content. I'm logged in with the 'tapahtuma' account, which is limited to event management, so I only see two collections: 'Event Roles' and 'Events.

In the 'Events' collection, you'll find all the events, while the 'Event Roles' collection displays the various roles a user can have. Roles are essentially permissions that can be assigned manually or obtained through event registration. These roles can be used to grant elevated permissions or to restrict event registrations to specific roles.

Creating a New Event

To create a new event, navigate to the "events" collection and click the "Create New Entry" button.

Required Fields:

  • NameFi: The event name in Finnish.
  • NameEn: The event name in English.
  • LocationFi: The event location in Finnish. Example: "Pii-klubi, Yliopistonkatu 58b, 33100 Tampere."
  • LocationEn: The event location in English. Example: "Pii-klubi, Yliopistonkatu 58b, 33100 Tampere."
  • StartDate: The date when the event begins.
  • EndDate: The date when the event ends.
  • DescriptionFi: A detailed description of the event in Finnish.
  • DescriptionEn: A detailed description of the event in English.
  • Image: This image will be displayed on the event page, the front page preview, and in link previews. Recommended size: 1200x628 pixels.
📷 Example image

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Note on Registration Field:

  • Registration: Documentation for this field is currently under development. Please do not use this field until further notice.

Finishing Touches

As soon as you click "Save," the event should be instantly visible on the website.

Good to Know / Recommendations

  • Include an image whenever possible: Especially for larger events, having an image adds a nice visual touch.
  • Ensure the event description is complete: To avoid confusion and potential issues, it's recommended not to create an event until you have a proper event description. Using placeholders like "TBA" for an extended period can reduce the event's visibility, make it harder to find, and result in outdated link previews due to caching.
  • Keep Finnish and English texts in sync: Always ensure that the Finnish and English versions of the event details are consistent. If you're not confident in your English writing, you can use tools like ChatGPT for translations.
  • Avoid deleting events unless necessary: Only delete events if it's absolutely required.
  • Avoid unnecessary spaces in rich text: When using a rich text editor, it is recommended to avoid using "empty lines." The idea is to use heading elements that automatically add space. A full empty line creates a rather large blank space in the text, which can look awkward. Always check the page layout after making edits.

Tip

With TUNI credentials, you can access Microsoft Copilot for free, which allows you to AI-generate relatively high-quality event images (based on DALL-E). It’s a good "last resort" if you can’t find any other images for your event.

Creating News

1. Creating a New News Post

  1. Log in to the content management system using your team credentials at: https://cms.luuppi.fi/admin.
  2. Open Content Manager from the sidebar.
  3. Select News.
  4. Click Create new entry.

2. Language Versions

  • The news post must be added in both Finnish and English.
  • Switch between languages using the Locales menu on the right-hand side.
  • Remember to save your changes before switching to another language version.

3. Adding Content to the News Post

  1. Title: Add the news title in the Title field.
  2. Authors: Enter the authors' names (first and last name) in the authorName field.
  3. Titles: Add the authors' titles in the authorTitle field (e.g., Educational Policy Representative).
  4. Author Image: Optionally, add an author photo in the authorImage field.
  5. Description: Add a short description of the news post in the Description field (this appears on the front page under the title).
  6. Content: The main body of the news post, including subheadings and images, should be added to the Content field.

Content Tips:

  • Do not add the title to the beginning of the content. Avoid using the Heading 1 element.
  • Use subheadings (e.g., Heading 2, Heading 3) to organize the text.
  • Add images by selecting Image from the dropdown menu and uploading the image via the Add more assets option.
  • You can add links in the text by clicking the link icon.
  • The Content Manager automatically adds spacing between elements, so do not add blank lines manually.

4. Adding a Banner and Category

  • Banner: Add a banner image in the Banner field. The image ratio should be 1080 x 600.
  • Slug: Create the URL ending, or slug. For example: "kopo-kuulumiset". For the English version, add "-en" to the slug (e.g., "kopo-kuulumiset-en").
  • Category: Select the category, for example, Uutinen in Finnish and News in English.

5. SEO and Shareability

  1. SEO Details: Fill in the metaTitle and metaDescription fields, which appear in search engine results and when sharing the news post on social media.
  2. OpenGraph and Twitter Images: Optionally, add the banner image in these fields so it appears as the preview image when sharing the news post on social media. It is generally a good practice to fill in these fields and use the same banner image.

6. Saving and Publishing the Draft

  1. Save the news post by clicking Save.
  2. Preview the news on Luuppi Beta: https://beta.luuppi.fi/fi.
  3. Publish the news by clicking Publish. Remember to publish both language versions!
  4. You can make edits to the post later, which will take effect after saving.

7. Good Practices for Media Library Use

  • Clearly name all images added to the media library, e.g., News_name_banner.
  • Use folders to maintain organization. Create a new folder under the news folder with the name of the news post.

8. Common Mistakes

  • "Drag" texts: If you copy text, remove any extra "drag" texts.
  • Blank lines: The Content Manager adds blank lines automatically, so remove any unnecessary blank lines.
  • Publication Check: Ensure the news post appears correctly on Luuppi’s website and that the publish date is correct.

If any issues arise, contact the web team at webmaster@luuppi.fi.

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