Fixing the documentation

doc/source/BIB_TEMPLATE.txt

@@ -0,0 +1,28 @@
+Format for a standard journal entry into master_list.bib
+
+% ** example template **
+@Article{LASTNAME1YY
+  author = "F.N.1 LASTNAME1 and F.N.2 LASTNAME2 and ...",       
+  title = "{TITLE}",                                                                                
+  journal = ACRONYMN,                                                                     
+  year = {YYYY},
+  volume = {N},
+  issue = {I},
+  pages = {PP-PP},
+  url = {http://dx.doi.org/XXXXX}
+}
+
+
+NOTES: 
+- Format for "author" entry you must use just 
+  quote marks " " around list. The names are 
+  separated just by the word 'and'
+- Format for "title" is to use BOTH quotes and 
+  curly braces "{ }"
+- Format for "journal" MUST use an acronym 
+  defined at the top of master_list.bib. Do not 
+  use anything around the acronym
+- Format for "year", "volume", "issue", "pages", 
+  and "url" are all just curly braces { }
+- All entries must have a comma at the end EXCEPT 
+  after final entry (url) 

doc/source/master_list.bib

@@ -12,9 +12,10 @@
 %   * requests that you only add references that*
 %   * are cited in the text. *
 %   * -------*
-%   * See 'example' below for the format for *
-%   * how to enter information for new bibliographic* 
-%   * entries. *
+%   * See 'example' in BIB_TEMPLATE.txt for new   *
+%   * entries to the list and how to enter  *
+%   * information for bibliography in a way  *
+%   * required to build properly. *
 %   * ------* 
 %   * Then put your new entry in the list below *
 %   * which is organized as: sequential from  *
@@ -59,21 +60,10 @@ @string{IJHPCA=
 @string{PTRSA={Philos. Trans. Royal Soc. A}}
 
 
-%   ****************************************
+%  **********************************************
 %  List of individual sources and their meta data
-%   ****************************************
-% ** example template **
-%@Article{LASTNAME1YY
-%  author = "F.N.1 LASTNAME1 and F.N.2 LASTNAME2 and ...",       %%% NOTE: REQUIRED FORMAT IS ONLY " "
-%  title = "{TITLE}",                                                                                %%% NOTE: REQUIRED FORMAT IS "{ }" 
-%  journal = ACRONYMN,                                                                     %%% NOTE: REQUIRED FORMAT USES ACRONYM WITHOUT {}
-%  year = {YYYY},
-%  volume = {N},
-%  issue = {I},
-%  pages = {PP-PP},
-%  url = {http://dx.doi.org/XXXXX}
-% }
-
+%  For new entries, see example entry in BIB_TEMPLATE.txt
+%  **********************************************
 @incollection{Assur58,
   author =  "A. Assur",
   title  = "Composition of sea ice and its tensile strength",
@@ -880,14 +870,6 @@ @Article{Roberts18
   volume = {376},
   url = {http://dx.doi.org/10.1098/rsta.2017.0344}
 }
-% ** example template **
-%@Article{LASTNAME1YY
-%  author = "F.N.1 LASTNAME1 and F.N.2 LASTNAME2 and ...",       %%% NOTE: REQUIRED FORMAT IS ONLY " "
-%  title = "{TITLE}",                                                                                %%% NOTE: REQUIRED FORMAT IS "{ }" 
-%  journal = ACRONYMN,                                                                     %%% NOTE: REQUIRED FORMAT USES ACRONYM WITHOUT {}
-%  year = {YYYY},
-%  volume = {N},
-%  issue = {I},
-%  pages = {PP-PP},
-%  url = {http://dx.doi.org/XXXXX}
-% }
+%  **********************************************
+%  For new entries, see example entry in BIB_TEMPLATE.txt
+%  **********************************************