[CC MYS] First Meeting 20th March 2021

Abstract

The following are the Minutes taken during the First Meeting of the newly officially constituted CC Malaysian Chapter.

Quick summary

First Meeting was held hosted online as part of the monthly TechUp event from The IO Foundation.
Elections were held for the 2 main positions
The CC Malaysian Chapter is officially constituted

Minutes

Welcome The First Meeting starts at 14:00 as scheduled. Presents are

Isaac Adams
Suma Parahakaran
Chin Chee Keong
Nicolas Ten
Jean F. Queralt

Note: Efforts have been invested in contacting previous members of the local CC movement as well as a wider community through contacts and social media. The participants consider that is noteworthy that, for instance, 33 people confirmed their presence via LinkedIn and yet none of them showed up.

Review meeting agenda

Agenda is reviewed as previously published.

Housekeeping

Code of Conduct + Dhatham House Rule The temporary Code of Conduct is mentioned as well as Dhatam House Rule to foster a participative yet secure environment.
Designate a note taker Jean F. Queralt is designated note taker, who will also conduct the session. It is hoped that for following chapter meetings a Secretary and a Note Taker be appointed. Consent is given by all participants to record the session. It is the intention of the Chapter to record all official sessions to ensure transparency in its processes.

Introductions + roll call

Everyone present proceeds to introduce oneself.

Discuss work of the Chapter

The role of the CC Malaysia Chapter is explained to the participants. Emphasis is made on enabling the Chapter to work on general CC knowledge as well as Digital Global Literacy.

Review highlights of the Strategy, Charter, Chapter Guidelines, and Codes of Conduct

The participants agree to:

Dedicate 2021 to establish and consolidate the Chapter
Work on in-Chapter training
Inquiry the GNC about training possibilities or then develop them internally
Work on awareness of the Chapter across the 2021's Areas of Interest (see below)
Set the following KPI: 40 Chapter members our of which 10 members are actively participating
Run follow-up Chapter meetings during the months of April and May (hosted by TechUp) to ensure that the Chapter starts adequately

Concerning the Chapter's Charter, the participants agree to:

Use the CC Brazil Chapter as base document (to be translated) and add/complement the necessary
Make the Charter easily accessible in case it should be of use for other Chapters
Ensure that it covers
- Mission + Vision
- Terms positions
- SocMed policy (Media in general)
- Finance procedures
- Media Kit
- Membership procedures
- Partnership procedures
- Calendar of activities

Identify substantive areas of interest

The participants agree to focus on the following areas for 2021:

Technology
Research & Academia
Art (subject to some member related to this area joins the Chapter)

Identify any important and/or sensitive work already underway in Malaysia and persons on point for those efforts

Efforts to contact previous engaged individuals and organizations in Creative Commons, are not yield any positive response to this date. It would appear that no significant activities are currently being conducted in Malaysia.

The following media channels have been identified and will be used to reach out to their participants:

Facebook: https://www.facebook.com/groups/11652195153
Twitter: https://twitter.com/ccmalaysia
Flickr: https://www.flickr.com/groups/mycc/

It is also agreed to reach out to the following government organizations:

MDEC
Data.gov.my
MAMPU

Propose activities 2021

The participants agree to develop the following activities for the remaining 9 months of 2021:

Events Capacity Building
At least one official Chapter meeting online (to be held under Techup)
Evaluate if if a CC online conference would be possible by year (evaluation to take place in April Chapter meeting)

Identify relevant stakeholders

The participants agree to the following list of potential partners/stakeholders

MDEC
Data.gov.my
NGOs
Universities (ALSA MY)
MAMPU
MCMC
Arts & Culture Ministry (MyCreativeVenture)

Contacts will be initiated by the Chapter Lead once we have all the necessary communication infrastructure.

Elections

Setting the terms All participants agree to the following:
Elected members of the Chapter will have terms of 2 years
The Charter will include some form of annual evaluation

The following idea is to be discussed/refined and, if approved, incorporated in the Charter:

Positions in the Chapter will be divided between Management (Chapter Lead + GNC Representative + Secretary?) & Administration + Production
All will have a term of 2 years (24 months)
To ensure smooth transitions, both groups will always overlap during one full year (12) months
Therefore Management would run elections every X+2 years while Administration + Production would run elections the year after
Chapter Lead The participants proceed to vote the Chapter Lead. And option of Abstention is offered to ensure proper expression of vote. The elected candidate is Suma Suma Parahakaran, who will exercise his term from April 2021 to December 2022.
GNC Representative The participants proceed to vote the GNC Representative. And option of Abstention is offered to ensure proper expression of vote. The elected candidate is Jean F. Queralt, who will exercise his term from April 2021 to December 2022.
Identify other org needs & positions