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| 53 | +"> |
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| 55 | + |
| 56 | + <h1>Data Documentation</h1> |
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| 66 | +<nav class="toc toc-show"> |
| 67 | + <h2>Table of Contents</h2> |
| 68 | + <ul> |
| 69 | + |
| 70 | + <li> |
| 71 | + <a href="#key-ethical-considerations">Key Ethical Considerations</a> |
| 72 | + |
| 73 | + </li> |
| 74 | + |
| 75 | + <li> |
| 76 | + <a href="#essential-tasks">Essential Tasks</a> |
| 77 | + |
| 78 | + <ul> |
| 79 | + |
| 80 | + <li> |
| 81 | + <a href="#a-readme-file">A README file</a> |
| 82 | + </li> |
| 83 | + |
| 84 | + <li> |
| 85 | + <a href="#file-and-folder-names">File and Folder Names</a> |
| 86 | + </li> |
| 87 | + |
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| 92 | + </ul> |
| 93 | + |
| 94 | + |
| 95 | + <h3><a href="/criteria/">Also in Criteria</a></h3> |
| 96 | + <ul> |
| 97 | + |
| 98 | + |
| 99 | + <li><a href="/criteria/dataset-preparation/">Dataset Preparation</a></li> |
| 100 | + |
| 101 | + |
| 102 | + |
| 103 | + |
| 104 | + |
| 105 | + <li><a href="/criteria/data-essay/">Data Essay Criteria</a></li> |
| 106 | + |
| 107 | + |
| 108 | + |
| 109 | + <li><a href="/criteria/metadata/">Metadata</a></li> |
| 110 | + |
| 111 | + |
| 112 | + </ul> |
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| 118 | +<script defer src="/js/toc.js"></script> |
| 119 | + |
| 120 | + |
| 121 | + <article> |
| 122 | + <p>Examine the dataset closely to understand what it is, how the files interrelate, and what information is needed to reuse.</p> |
| 123 | +<ul> |
| 124 | +<li>Check for quality assurance and usability issues such as missing data, ambiguous headings, code execution failures, and data presentation concerns</li> |
| 125 | +<li>Try to detect and extract any “hidden documentation” inherent to the data files that may facilitate reuse or expose unintended information</li> |
| 126 | +<li>Determine if the documentation of the data is sufficient for a user with similar qualifications to the researcher’s to understand and reuse the data. If not, create additional documentation (e.g., a data dictionary)</li> |
| 127 | +</ul> |
| 128 | +<h2 id="key-ethical-considerations">Key Ethical Considerations</h2> |
| 129 | +<ul> |
| 130 | +<li>If working with human data, is this research done with and not on communities and populations involved? |
| 131 | +<ul> |
| 132 | +<li>Are there authoritative group representatives who should be contacted?</li> |
| 133 | +</ul> |
| 134 | +</li> |
| 135 | +<li>Are there labels or other descriptive indicators that could be applied to better represent or protect an identified group of people impacted by this dataset? (Example: <a href="https://localcontexts.org/labels/traditional-knowledge-labels/">TK labels</a>)</li> |
| 136 | +</ul> |
| 137 | +<h2 id="essential-tasks">Essential Tasks</h2> |
| 138 | +<h3 id="a-readme-file">A README file</h3> |
| 139 | +<p><a href="/C19dataset_READMEtemplate.txt">See here for a README template.</a></p> |
| 140 | +<p>Acceptable formats include <code>txt</code>, <code>rtf</code>, or <code>mdl</code>. For more information about READMEs, see <a href="https://data.research.cornell.edu/content/readme">Cornell University’s Guide to writing “readme” style metadata</a>.</p> |
| 141 | +<ul> |
| 142 | +<li>Include complete documentation about your dataset |
| 143 | +<ul> |
| 144 | +<li>Provenance Information</li> |
| 145 | +<li>Licensing Information</li> |
| 146 | +<li>Descriptions of Study Level and/or Data Level information: |
| 147 | +<ul> |
| 148 | +<li>Study-level data documentation: |
| 149 | +<ul> |
| 150 | +<li>Provenance of information gathered in this dataset</li> |
| 151 | +<li>Methods used to acquire, organize, or normalize this data</li> |
| 152 | +<li>Descriptions of any transformations that this data has undergone</li> |
| 153 | +</ul> |
| 154 | +</li> |
| 155 | +<li>Data-level documentation: |
| 156 | +<ul> |
| 157 | +<li>Contents of data files</li> |
| 158 | +<li>Definitions of all variables, labels, descriptions, units of measurement used in data files</li> |
| 159 | +<li>Defined labels or codes used to indicate missing data (ie no blank spaces, but what would indicate unknown or missing)</li> |
| 160 | +</ul> |
| 161 | +</li> |
| 162 | +</ul> |
| 163 | +</li> |
| 164 | +</ul> |
| 165 | +</li> |
| 166 | +<li>Include participant information and codebooks (if applicable)</li> |
| 167 | +<li>Check the accessibility of all files |
| 168 | +<ul> |
| 169 | +<li>Each file can be opened without proprietary software</li> |
| 170 | +<li>There are robust descriptions in plain text of data files and any images.</li> |
| 171 | +</ul> |
| 172 | +</li> |
| 173 | +</ul> |
| 174 | +<h3 id="file-and-folder-names">File and Folder Names</h3> |
| 175 | +<p>How are your files (and folders) named?</p> |
| 176 | +<ul> |
| 177 | +<li>Are names consistent?</li> |
| 178 | +<li>Are the names meaningful?</li> |
| 179 | +<li>Have you documented each of the file (and folder) names?</li> |
| 180 | +<li>Do the file and folder names reflect versioning? (i.e. updated files are named in a way that is findable without opening up the files themselves)</li> |
| 181 | +</ul> |
| 182 | +<h4 id="don-ts">Don’ts:</h4> |
| 183 | +<ul> |
| 184 | +<li>Use special characters in the file name</li> |
| 185 | +<li>Leave blank spaces in the file name</li> |
| 186 | +<li>Use different naming logics for each file or type of file</li> |
| 187 | +</ul> |
| 188 | +<h4 id="do-s">Do’s:</h4> |
| 189 | +<ul> |
| 190 | +<li>Use less than 25 characters per file name</li> |
| 191 | +<li>Use ISO 8601 to format dates: YYYY-MM-DD</li> |
| 192 | +<li>Use capitals or underscores instead of spaces or periods</li> |
| 193 | +<li>Write down your naming convention</li> |
| 194 | +</ul> |
| 195 | + |
| 196 | + </article> |
| 197 | + |
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